BASIC ONCOLOGY ASSOCIATION BYLAW
Article 1- Center and Name Of The Association
Name of Association: ‘’Basic Oncology Association’’. Short name is used as ‘’TEOD’’.
The center of Association is İzmir.
The Association may open represantitive offices in the country. Branches will not be opened.
Article 2- Purpose of Association and Field Of Activity to achieve this purpose and working subjects to be continued by the Association
Purpose of Associaton: To provide and conduct the development of scientists who work in the field of basic oncology and contribute to basic oncology education and to encourage cancer research and researchers in our country by creating national policies by gathering under a professional and social roof.
In accordance with this purpose, the Association does the following Works;
2.1. To carry out studies to improve and develop education in the field of Basic Oncology; Notifying the relevant institutions and providing information and expertise to these instituons,
2.2. To carry out studies on transferring the concept and field of Basic Oncology to young scientists, increasing awareness and interest in the field of basic oncology.
2.3. To conduct research in the field of Basic Oncology, to encourage publications and, to provide scholarships and awards, to develop professional, scientific and social relations among its members, to protect the personal rights of its members and to consider the highest ethical standards in all its activities,
2.4. To obtain information, documents, and publications suitable for its purpose, to prepare bulletins, magazines, newspapers, books, video-cassettes, computer software, provided that necessary permission is obtained from the relevant institutions, publishing and distributing written, audio and visual materials such as web pages and similar materials for the purpose of training members and relevant persons, with the permission obtained from the relevant institutions,
to organize educational and didactic meetings for the public, to organize regular scientific meetings (congress, courses, seminars, symposiums, panels, etc.) and refereed scientific publications (journals, books, etc.) for this purpose.
2.5. To organize scientific congresses, symposiums, conferences, seminars, panels and training meetings in order to ensure that the studies in the field of basic oncology do not fall short of world standards, and in order to exchange information among the members of the association and to provide the training of people related to these problems,
2.6. Collecting, interpreting and disseminating scientific information about basic cancer research, raising awareness of the society on scientific issues, and providing consultancy to institutions and organizations in this regard,
2.7. To support education and postgraduate continuing education in the field of Basic Oncology, to work for continuous development and improvement in education, to provide domestic and international education scholarships.
2.8. To struggle for raising and standardizing the level of education applied in the field of Basic Oncology, to make education in accordance with modern and contemporary education principles , encourage and support its development, To organize activities for this purpose, to organize standardized certificate programs and exams, provided that the necessary permissions are obtained from the relevant institutions,
2.9. To provide a healthy working environment for the realization of the purpose, to provide all kinds of technical tools and equipment, fixtures and stationery, to develop professional, scientific and social relations among its members, to protect the personal rights of its members and to consider the highest ethical standards in all its activities, to participate in cultural and social activities in order to strengthen the relations between its members,
2.10. Working in cooperation with higher education institutions and national cancer institute, cooperating with relevant organizations, becoming a member and establishing a federation, joining an established federation,
2.11. To represent our country in international meetings in the field of basic oncology, to establish relations with associations abroad operating for this purpose, to exchange information, to organize joint symposiums, seminars and workshops,
2.12. To create manpower planning and policies in the field of Basic Oncology and education,
2.13. If there is any requirement, without prejudice to the provisions of the Law No. 5072 on the Relationship of Associations and Foundations with Public Institutions and Organizations, to carry out joint projects with public institutions and organizations in their field of duty,
2.14. To establish scientific committees in order to achieve their subjects and objectives, to open representative offices in different cities of the country,
2.15. To employ stuff as much as needed when it is necessary,
2.16. Buying real estate for the activities of the association, renting and selling real estate when necessary, transferring, accepting donations,
2.17. To carry out all kinds of activities that are necessary for the realization of the purpose and that are not prohibited by the laws,
2.18. To take sides of administrative and accidental disputes that may arise in matters concerning the Association and all of its members, to file a lawsuit, to participate in the lawsuit ,
2.19. The association cannot operate in the religious or political field.
Activity Field Of Association
The association operates in the fields of medicine, health and science in the country and abroad.
Article 3-Membership Procedures and Membership Rights
Association has two types of members:
- Full Member
- Honorary Member
Full Membership Circumstances
1. To have the capacity to use civil rights,
2. To be over the age of 18,
3. Not to be prevented from being a permanent or temporary association founder and member according to the law of associations.
4. Master and/or doctorate education in basic oncology and related fields, at least a university graduate with studies in basic oncology, Being a scientist who has at least two publications in the last five years and contributed to basic oncology education,
5. To be recommended by at least two members of the association and to apply to the association with a signed membership form,
6. Turkish citizens have the right to become a member regardless of their residence in the country or abroad. However, foreign natural persons must also have the right to settle in Turkey in order to become a member. This condition is not required for honorary membership.
7. Full members can be elected to the boards and have the right to vote in the elections held for these boards; For their membership, they pay an entrance fee and an annual fee (due).
8. The founding members of the association gain the status of member as of the association’s acquisition of legal personality, without being subject to the membership admission procedure.
9. Application for membership of the association, by filling in the signed membership form to the headquarters or representative offices, and the application is made by attaching the necessary documents to this form, and the applications are examined by the first board of directors and a positive or negative decision is made within thirty days at the latest and the relevant person is notified by writing and informing.
10. Specified in Article 4; Members of the relevant branches, who have the qualifications of primary membership and who have “master’s and/or doctorate education in basic oncology and related fields”, should also attach documents showing that they have worked in the field of cancer diseases and research in addition to the above documents. Membership requests of these members are also resolved at the first board of directors with the necessary documents and the result is notified to the applicant in writing.
11. After the establishment of the association, the temporary board of directors can register until the first general assembly.
Honorary Membership Circumstances
1. Persons who voluntarily contribute to the association financially and morally can become honorary members.
2. The decision of the board of directors is required for honorary membership.
3. Honorary members do not have the right to elect and be elected at the general assembly. They can attend the general assembly and speak in the wishes and wishes section. They can be elected to commissions and committees to benefit from their work by the decision of the board of directors.
4. Honorary members can participate in all kinds of scientific activities of the association and take part in its activities.
5. Honorary members may make donations at their discretion.
6. Honorary members who are not Turkish citizens are not required to reside.
Article 4- Termination of Membership
Membership; ends with exiting and subtraction.
4.1. Quitting: The registration of the person who informs that he/she has left the membership voluntarily with a petition is deleted. Each member has the right to leave the association, provided that he or she notifies him in writing. As soon as the resignation letter of the member reaches the board of directors, the exit procedures are deemed to be completed.
4.2. Dismissal: The following are reasons for unsubscription:
4.2.a. Acting in violation of the association’s bylaws,
4.2.b. Failure to pay dues for two years without an excuse despite the warning of the Board of Directors,
4.2.c. To act incompatible with the honor and dignity of the association and its work,
4.2.d. To act unethically regarding research and publication ethics, to act contrary to the aims of the association or to prevent the activities of the association.
4.3. Those who are requested to be expelled from membership by the honor board are dismissed from membership if the request is accepted by the board of directors, provided that judicial remedies are open. This decision is announced to the members.
4.4. In case of loss of the right to be a member of associations according to the law of associations, the membership record is deleted by the decision of the board of directors of the association.
4.5. Resigning from membership does not end the accumulated debts of the member to the association.
4.6. Those who leave or are removed from the association are deleted from the member registry and cannot claim any rights in the association’s assets.
Article 5 – Mandatory Organs of the Association
Mandatory organs of the association are shown below.
2-Board of Directors
The board of directors may decide to establish representatives, working groups and sub-units of the board of directors, if needed, to increase the effectiveness of the service. These bodies are accountable to the board of directors. The duties, powers and responsibilities of the general assembly and the supervisory board cannot be transferred to these bodies.
Article 6 – General Assembly
The general assembly is the most authorized decision-making body of the association; consists of the original members registered to the association. General Assembly;
6.1. Ordinary at the time specified in this regulation,
6.2. An extraordinary meeting is called by the board of directors within 30 days, when deemed necessary by the board of directors or the supervisory board or upon the written application of one fifth of the principal members of the association. If the board of directors does not call the general assembly meeting; Upon the application of one of the members, the magistrate assigns three members to call the general assembly for a meeting.
6.3. Ordinary general assembly convenes every 2 years in April on the day, place and time to be determined by the board of directors. The General Assembly is called to the meeting by the Board of Directors.
Article 7-Call Procedure
The board of directors prepares the list of members who have the right to attend the general assembly according to the association’s bylaws. Members who have the right to attend the general assembly may attend the meeting at least fifteen days in advance, by means of announcing the day, time, place and agenda of the meeting on the website of the association, by being notified in writing, by sending a message to the e-mail address or contact number notified by the member, or by using local media.
In this call, if the meeting cannot be held due to the lack of a quorum, the day, time and place of the second meeting is also specified. The period between the first meeting and the second meeting cannot be less than seven days and more than sixty days.
If the meeting is postponed for any reason other than the lack of quorum, this situation is announced to the members in accordance with the call procedure for the first meeting, including the reasons for the postponement. The second meeting must be held within six months at thelatest from the date of adjournment. Members are called back to the second meeting according to the specified principles.
The general assembly meeting cannot be postponed more than once.
Article 8 – Meeting Procedure
The general assembly convenes with the participation of the absolute majority of the members who have the right to attend, and two-thirds of the members in the case of a bylaw change or the dissolution of the association; In case the meeting is postponed due to lack of majority, majority is not sought in the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the board of directors and supervisory board.
The list of members entitled to attend the general assembly is made available at the meeting place. Identity documents issued by the official authorities of the members who will enter the meeting place are checked by the members of the board of directors or the officials to be appointed by the board of directors. Members enter the meeting place by signing against their names on the list prepared by the board of directors.
If the meeting quorum is met, the situation is determined in a minute and the meeting is opened by the chairman of the board of directors or one of the board members to be assigned. If the meeting quorum is not met, a minute is drawn up by the board of directors.
After the opening, a chairman, a vice chairman and two council secretaries are elected by open vote to manage the meeting. This elected presidential council administers the general assembly.The minutes to be drawn up at the end of the meeting are signed by the council and given to the elected board of directors. The general assembly discusses the new agenda, which is formed by adding the items on its agenda and the topics proposed by at least one-tenth of the members present.
In the voting to be held for the election of the organs of the association, it is obligatory for the voting members to show their identities to the council committee and to sign opposite their names on the member list. The management and security of the meeting belongs to the chairman of the council.
Each member has one vote at the general assembly; The member has to use the game personally. Power of attorney cannot be given. Honorary members can attend general assembly meetings but cannot vote.
The topics discussed and the decisions taken at the meeting are written in a minute and signed by the chairman of the council, the vice-chairmen and the clerks. At the end of the meeting, the minutes and other documents are delivered to the chairman of the board of directors. The chairman of the board of directors is responsible for preserving these documents and delivering them to the newly elected board of directors within seven days.
It presents the day, hour and place of the meeting, the agenda of the meeting and the members elected within 30 days after the meeting to the highest civil authority and notifies the directorate of associations. The general assembly meeting cannot be postponed more than once.
Article 9.- Duties and Powers of the General Assembly
9.1. Election of the organs of the association by secret ballot (for this purpose, a nomination and selection committee is formed at the beginning of the general assembly meeting).
9.2. Changing the bylaws of the association,
9.3. Discussion of the reports of the Board of Directors and Auditors, acquittal of the Board of Directors and Auditors,
9.4. Acceptance of the budget draft prepared by the board of directors after discussion, as it is or by changing it,
9.5. Authorizing the Board of Directors to purchase necessary immovable properties for the association or to sell existing immovable properties, to establish companies, businesses or foundations,
9.6. Joining or leaving the federations related to the purpose of the association,
9.7. dissolution of the association,
9.8. To discuss the decisions of the board of directors regarding the regional representatives and to act as the upper body in this regard,
9.9. Making decisions about the aims and working subjects of the association,
9.10. The proposal of the Honorary Board and the submission of those who are considered to be expelled from membership by the decision of the Board of Directors to the General Assembly.
9.11. Determination of annual membership fees,
9.12. To discuss and decide on the proposal of the board of directors regarding the termination,
9.13. To authorize the board of directors to determine the daily and travel allowances to be given to the employees working for the services of the association and/or the wage earners,
9.14. Examining and deciding on other suggestions of the board of directors,
9.15. As the most authoritative organ of the association, it is the execution of the works not given to another organ of the association, the use of powers and the fulfillment of other duties specified in the legislation to be done by the general assembly.
9.16. The call for the general assembly will also be announced on the internet.
Article 10 – Composition of the Board of Directors
The board of directors is elected by the general assembly as seven permanent and seven substitute members. The board of directors should consist of seven full members, including people who have doctorate degrees in Basic Oncology and related fields, and faculty members working in Basic Oncology Departments. The Board of Directors determines the chairman, the first vice chairman, the second vice chairman, the general secretary, the treasurer and two members by making a decision at the first meeting after the election in the first general assembly. If there is a vacancy in the main board of directors due to resignation or other reasons, it is obligatory to call the substitute members for duty in the order of the majority of votes they received in the general assembly. (Founding) Temporary board members can be candidates at the first general assembly. The first vice president is appointed as the term president in the next term. The second vice president is appointed to the post vacant from the first vice president. In the general assembly, the election of the second chairman is renewed. The same person or vice president cannot be the term president twice in a row. The term chairman cannot be elected to the term chairmanship unless at least two more terms have elapsed following the end of the term for which he was elected. Period
The chairman cannot be re-elected as the chairman of the board of directors and term unless he receives the majority of the votes of the members of the region he represents. The term presidency cannot be in the same representative office until two terms have passed. At least three of the permanent members of the board of directors are elected from outside the center where the term president is.
While determining the candidates for the Board of Directors, criteria such as the candidates’ professional/academic achievements, their self-sacrificing contributions to the activities of the association, their management/leadership capacities, the desire and capacity to adopt and develop the aims and works of the association, and having the necessary qualifications for the task are taken as a basis.
Candidates who receive equal votes in case of equality as a result of the vote count, perform their duties as vice-chairman and member of the board of directors alternately and for equal periods of time during the term, in the order that they will agree among themselves. The elected board of directors elects the general secretary and the treasurer from among themselves. The General Assembly may be called for a meeting at any time, provided that all members are notified. The Board of Directors convenes when one more than half (4) of the full number of members is present. Decisions are taken by the absolute majority of the total number of members attending the meeting. A member who does not attend the meeting of the board of directors three times in a row is dismissed from the board of directors, and the substitute member with the highest votes is appointed instead.
Article 11- Duties and Authorities of the Board of Directors of the Association
11.1. To represent the Association or to authorize one of its members or a third party in this regard,
11.2. To implement the resolutions of the general assembly and to fulfill the requirements of the charter,
11.3. Establishing the necessary auxiliary working groups and sub-units of the board of directors in the required areas, organizing and supervising their effectiveness, carrying out the transactions related to the members of the association
11.4. To determine the personnel to be recruited to the association and the wages to be paid to them, to organize the budget of the association,
11.5. To take decisions about the expenses of the association in order to realize the purposes stated in the charter and to carry out the necessary activities,
11.6. Participating in federations and confederations that may be established together with other associations established for the purpose of scientific studies, when deemed necessary, by obtaining the approval of the general assembly.
11.7. To carry out international activities or cooperation, to participate in associations or organizations established abroad, in order to realize the purposes set forth in the charter, with the authorization given by the General Assembly.
11.8. To call the general assembly meeting; At the end of each operating year, to prepare the association’s operating account statement or balance sheet and income statement and the report explaining the work of the board of directors, presenting it to the general assembly when convened,
11.9. To determine honorary and honorary members,
11.10. Taking decisions on applications proposed by regional representatives
11.11. To take all kinds of decisions for the purposes of the association, to call for an extraordinary general assembly meeting when necessary.
To make and keep the income and expense accounts of the association and to prepare the estimated budget for the next period and present it to the general assembly; implement the budget, accept and approve expenses,
11.12. Purchasing immovable property, selling movable and immovable properties belonging to the association, having a building or facility constructed, making a lease agreement, establishing a pledge, mortgage or real rights in favor of the association, with the authorization given by the general assembly,
11.13. To take all kinds of decisions in order to realize the purposes and working subjects specified in the charter of the association,
11.14. To organize social and scientific meetings to strengthen the bonds between its members and to improve the professional knowledge and skills of its members, to organize a large-scale scientific meeting at least once every two years,
Organizing congresses, symposiums and courses, making publications, making decisions on these issues
In line with the decision taken by the general assembly, opening regional representative offices of the association in places it deems appropriate, inspecting the opened representative offices, making suggestions to the general assembly for the termination of the representative offices when necessary,
To establish and maintain relations with public and private organizations and institutions in line with the objectives of the Association,
11.15. To financially support the works to be published, the researches to be done and the related technology transfer activities,
11.16. To decide on the establishment of economic enterprises and companies or becoming a partner in established ones, with the authorization received from the general assembly, in order to realize the objectives specified in the regulation and to carry out the necessary activities; To prepare guidelines that determine the structuring and functioning of economic enterprises, to authorize the economic enterprise to hire personnel, to decide on the issue of accepting or dismissing members from the Association.
Article 11-1 Duties of the Members of the Board of Directors:
Duties of the members of the Board of Directors are stated below. Other duties are determined by a directive.
Term Chairman: Represents the legal personality of the association at home and abroad, chairs the meetings of the board of directors, implements the decisions taken and ensures their implementation, signs all correspondence with the general secretary. The President is responsible for carrying out the activities of the association and for this purpose, he may assign the members of the board of directors and the members of the association for different duties. The President may delegate some of his powers in legal entity representation and all activities to the members of the board of directors.
First Vice President: Assists in maintaining the tradition of the association. In cases where the president does not use his power of representation for any reason, he acts as the chairman. He is the presidential candidate for the next term.
Second Vice-President: Helps ensure the continuation of the association’s tradition. In cases where the president does not use his power of representation for any reason, he acts as the chairman. He is the presidential candidate for the third term.
Secretary General: Prepares internal and external correspondence and signs it together with the chairman, prepares and distributes the agenda of the board of directors, ensures that the books of the association are kept properly, and carries out other duties assigned by the chairman. Association members; assists the president in effective communication with the bodies of the association.
Financial Secretary (Treasurer): Keeps the income-expenditure book, expense file, budget final account balance book and fixtures books of the association, arranges the annual balance sheet accounts, carries out the fixtures and goods works, ensures regular follow-up of the expenditures and incomes, together with a board member.
1. Member: Responsible for the management of the web page of the association and the duties assigned by the board of directors.
2. Member: Responsible for the conduct and development of the association’s relations with regional and international organizations and the duties assigned by the board of directors.
The board of directors convenes upon the call of the chairman, under the chairmanship of the chairman or, in his absence, one of the vice-chairmen. Members who do not attend the meeting of the board of directors three times without notifying their apology before the meeting are deemed to have resigned. In their place, backups of the respective tasks are called up. one term for the same post; may serve on the Board of Directors for a maximum of 4 consecutive terms by holding different duties. He must take a one-term break in order to be able to serve again.
Article 12- Supervisory Board
The supervisory board is elected by the general assembly as three full and three substitute members. If there is a vacancy in the main membership of the supervisory board due to resignation or other reasons, it is obligatory to call the substitute members for duty according to the majority of the votes they received in the general assembly.
Article 12 -1 Duties and Powers of the Supervisory Board
Supervisory board; It audits the association’s activities in line with the purpose and scope of work stated in its charter, whether the books, accounts and records are kept in accordance with the legislation and the association’s charter, in accordance with the principles and procedures determined in the association’s charter, at intervals not exceeding one year, and reports the audit results in a timely manner. presents a report to the board of directors and to the general assembly when it convenes. The supervisory board supervises all kinds of actions of the board of directors, but cannot intervene. It submits the audit report to the board of directors at the latest 10 days before the general assembly and this report is submitted to the general assembly.
During the audit, when he detects transactions contrary to the law and the regulation, he requests from the board of directors to hold an extraordinary general assembly.
Upon the request of the members of the supervisory board, it is obligatory to show or give all kinds of information, documents and records by the authorities of the association, and to fulfill the request to enter the places of administration, establishments and annexes.
Article 13. Honorary Board: It is elected for 2 years at the general assembly. It consists of 5 (five) permanent and 3 (three) substitute members. The permanent members elect a chairman and a secretary by voting among themselves. In order to be elected to the honor board; Apart from the conditions required for primary membership in the statute, it is necessary to have at least 15 years of professional experience in the field of Basic Oncology and to be over 50 years old. Honorary board members can be re-elected in the following terms.
Article 13.1. Duties of the Honorary Board: The Honorary Board convenes upon necessity. It takes all kinds of measures to protect the professional honor, evaluates the complaints within the framework of the association’s statute, directive, ethical directive, regulations and laws, and makes a recommendation to the General Assembly for the expulsion of the member, if necessary. The General Assembly is authorized to take decisions. The Chairman of the Association may attend the Honorary Board meetings and give information; but cannot vote.
Article 14. Qualification Board: It consists of 7 full and 5 alternate members of academics who have at least the title of associate professor, who have at least ten (10) years of basic oncology and/or doctorate/expertise in related disciplines, determined by the board of directors of the association. At least one of the members is appointed from among the members of the board of directors of the association in order to ensure coordination with the board of directors of the association. Qualification Board members cannot serve more than two consecutive terms. Regional representatives may be candidates for the qualification Board. If elected, they must leave the regional representation. The qualification board is responsible to the board of directors of the association. The competency board may request the establishment of sub-working groups from the association’s board of directors when necessary.
Article 14.1. Duties of the Qualification Board:
a) To carry out studies in order to ensure proficiency in the field of basic oncology at the national level, b) To determine the dates of the proficiency exams, the entrance fee and to announce them at the beginning of the year,
c) Approving the exam lists,
d) Announcing the exam results and approving the documents,
e) To submit semi-annual work reports to the board of directors.
Article 15. Regional Representatives: There are at least three regional representatives determined by the Association’s Board of Directors. Regional representatives are elected by the members of the association of that region. In order to be elected as a regional representative, it is necessary to be a member of the association. Regional representatives attend the Board of Directors meeting they want or are invited to, but they do not have the right to vote. The term of office is 2 years, which will pass until the next general assembly meeting. Elections are held within 2 months following the ordinary general assembly of the association, which is held every 2 years. If an extraordinary general assembly is convened within this period and the Board of Directors changes, regional representatives are also re-elected.
Article 16. Young Basic Oncology Representatives
All members who continue their basic oncology education or who have completed their education but not completed the age of 35 constitute the young basic oncology group. Young Basic Oncology Group representatives are elected at the general assembly. The distribution of the representatives is determined by the decision of the Board of Directors according to the current numerical situation and need at the time of the election. Representatives elect a president or presidents and vice presidents among themselves. Young Basic Oncology Representatives can be invited to the board of directors if needed.
Article 16.1. Duties of Young Basic Oncology Representatives:
To ensure that young basic oncologists have a say in the management of the Basic Oncology Association, to own their problems, to organize activities such as international and domestic education, research and scholarship.
Article 17 – Income Sources of the Association: The income sources of the association are listed below.
1- Membership fee: The entrance fee to the association is 50 TL and the annual fee is 50 TL.
2-The general assembly is authorized to increase or decrease these amounts.
3- The donations and aids made by real and legal persons to the association voluntarily,
4- Incomes from activities such as social meetings, conferences, symposiums, congresses, summer and winter schools organized by the association,
5-Donations and aids to be collected in accordance with the provisions of the legislation on aid collection,
6- Economic enterprises established by the Association (if any) in order to generate income in order to realize its objectives and services, income from partnerships,
7- Income from the assets of the association (if any),
Article 18- Income and Expense Documents
Association revenues are collected with “Receipt Certificate”. In case the income of the association is collected through banks, documents such as bank receipt or account statement shall replace the receipt.
The expenses of the association are made with expenditure documents such as invoice, retail sales receipt, self-employment receipt. However, for the payments of the association within the scope of Article 94 of the Income Tax Law, documents such as expense slip according to the provisions of the Tax Procedure Law, and the “Expense Receipt” or “Bank Receipt” for the payments not included in this scope are used as expenditure documents.
Deliveries of free goods and services to be made by the association to individuals, institutions or organizations
It is done with the “Aid Delivery Document”. Free goods and service deliveries to be made by individuals, institutions or organizations to the association are accepted with the “Donation in Kind” document. The “Receipt Documents” to be used in the collection of the income of the association are obtained from the official authorities or printed in the printing house with the decision of the board of directors.
It is obligatory to keep the books and documents on income and expense for at least the period specified in the law.
The relevant provisions of the associations regulation are followed in the issues related to the printing and control of the receipt documents, their receipt from the printing house, their recording in the book, handover between the old and new treasurers and the use of these receipts by the person or persons who will collect income on behalf of the association and the delivery of the collected revenues. .
The funds are kept in a credible bank account with the signature authorization of two members of the board of directors. The maximum amount of cash that can be kept in the central safes is shown in the draft budget. The Board of Directors may appoint one or more of its members to withdraw money from banks and make payments.
Article 19 – Books that the Association has to keep
1. Decision book
2. Business Account ledger
3. Member Registry
4. Documentation Registry
5. Asset Book
1-Decision Book: The decisions of the board of directors are written in this book in order of date and number, and six of the decisions are signed by the members attending the meeting.
2-Business Account Book: Income received and expenses incurred on behalf of the Association are clearly and regularly recorded in this book.
3-Member Registry: Identity information, entry and exit dates of those who enter the association as a member are recorded in this book. Entry and annual dues paid by members can be recorded in this book.
4- Document Registry Book: Incoming and outgoing documents are recorded in this book with date and sequence number. The original copies of incoming documents and outgoing documents are filed. Incoming or outgoing documents via e-mail are stored by printing.
5-Asset Book: The date and form of acquisition of the fixtures belonging to the Association, the places where they are used or given, and the deletion of those who have expired are recorded in this book. The books that are mandatory to be kept and mentioned above are approved by the associations unit or notary public.
Article 20 – Internal Audit of the Association
Internal audits can be carried out by the general assembly, the board of directors or the supervisory board of the association, as well as by independent audit firms. The fact that an audit has been carried out by the general assembly, the board of directors or independent audit firms does not remove the obligation of the audit board.
Audit of the association is carried out by the supervisory board at least once a year. The general assembly or the board of directors may conduct audits or have independent auditing firms perform audits when deemed necessary.
Article 21- Borrowing Procedures of the Association
In order to realize the purpose of the association and to carry out its activities, if needed, it may borrow with the decision of the board of directors. This borrowing may be in the purchase of goods and services on credit as well as in cash. However, this borrowing cannot be made in amounts that cannot be covered by the income sources of the association and in a way that will make the association insolvent.
Article 22- The association may open branches with the decision of the general assembly, depending on the number of members. The operating principles of the branches are determined at the same general assembly meeting as the decision to open a branch and added to the statute with a bylaw amendment.
Article 23-How to Amend the Bylaw
Bylaws can be changed by the decision of the general assembly.
2/3 majority of the members who have the right to attend and vote in the general assembly is required in order to amend the bylaws in the general assembly. In case the meeting is postponed due to lack of majority, majority is not sought in the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the board of directors and supervisory board.
The majority of the decisions required for the amendment of the bylaws is 2/3 of the votes of the members attending the meeting and having the right to vote. In the general assembly, the vote on the amendments to the bylaws is made openly.
In case of a bylaw change at the general assembly meeting; The minutes of the general assembly meeting, the old and new versions of the changed articles of the bylaws, the final form of the association’s charter, each page of which is signed by the absolute majority of the members of the board of directors, are submitted to the local authority within thirty days following the general assembly meeting in which this charter change is made, in the annex of the general assembly result notification.
Article 24 – Dissolution of the Association and Liquidation of Assets
The general assembly can always decide to dissolve the association.
In order to discuss the termination issue at the general assembly, 2/3 majority of the members who have the right to attend and vote in the general assembly is required. In case the meeting is postponed due to lack of majority, majority is not sought in the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the board of directors and supervisory board.
The majority of the decisions required for the termination decision to be taken is 2/3 of the votes of the members attending the meeting and having the right to vote. Decision of termination voting is made openly in the General Assembly.
When the dissolution decision is made by the general assembly, the liquidation of the money, property and rights of the association is made by the liquidation board, which consists of the last board members. These transactions start from the date of the general assembly decision regarding the termination or when the automatic termination becomes final. During the liquidation period, the phrase “Basic Oncology Association in Liquidation” is used in the name of the association.
The liquidation board, in accordance with the legislation, is responsible for the liquidation of the money, property and rights of the association from the beginning.
is responsible and authorized to complete it to the end. This board first examines the accounts of the association. During the examination, the books, receipts, expenditure documents, title deed and bank records and other documents belonging to the association are determined and their assets and liabilities are recorded in a report. During the liquidation process, the creditors of the association are called and their assets, if any, are converted into cash and paid to the creditors. In case the association is a creditor, the receivables are collected. All money, property and rights remaining after the collection of receivables and payment of debts are transferred to the Turkish Red Crescent in the general assembly.
All transactions regarding liquidation are shown in the liquidation report and the liquidation transactions are completed within three months, except for the additional periods given by the local authorities based on a justified reason.
Following the completion of the liquidation and transfer procedures of the money, property and rights of the association, the situation must be notified to the civil authority of the place where the headquarters of the association is located by the liquidation board within seven days, and the liquidation report must be attached to this letter.
The last members of the board of directors, as the liquidation board, are responsible for keeping the books and documents of the association. This duty can be conferred to a board of member too. These books and records must be kept for five years.
Article 25 – Lack of Provision
The provisions of the Law on Associations, the Turkish Civil Code and the Regulations on Associations issued with reference to these laws and other relevant legislation on associations are applied in matters not specified in this charter.
Temporary Board Members
|Name and Surname||Position Title||İmza|
|Dicle GUC||1. Vice President|
|Semra DEMOKAN||2.Vice President|
|Yasemin BASKIN||GENERAL SECRETARY|
|Ayşe Lale DOGAN||MEMBER|
|Zekiye Sultan ALTUN||MEMBER|